Check entry
Shoot the stack. Our AI scans it in.
Still entering checks by hand? It's the slowest part of the week. Photograph them and our AI does the reading and the matching. Verify all is good, confirm, and you're done: the receipts go out on their own.
Why checks still matter
How much of your money still arrives offline?
About seven dollars in every eight: checks, cash, grants and stock. Online giving gets the attention, but much of it still comes in envelopes, at the door and through the mail. So who on your team is typing them in, and how long does it take?
- of fundraising arrives offline: checks, cash, grants and stock
- ~87%
- details our AI reads from every check: amount, check number, date, bank, payer name and address
- 6
- receipts to remember: each one is emailed the moment you confirm the check
- 0
- account numbers left showing on the saved check photo
- 0
What happens to a check, from envelope to thank-you?
- 1
Shoot it
Shoot the stack
Photograph the whole stack with your phone, or upload scans from your computer.
Fix the photo in place
Trim and straighten the check, or retake the photo, without starting over.
Prefer typing?
Enter the check yourself, and Donorly remembers your preference on that device.
- 2
Our AI reads it
Our AI scans them in
Amount, check number, date, bank, payer name and address, filled in for you, with the matching donor.
Account numbers stay private
Every saved check photo keeps the account number covered.
Your other names
Tell Donorly the other names donors use for you, like a short name or an old one, and it records checks written to any of them.
Stale-check warning
Donorly flags a check that's too old to deposit, before you take it to the bank.
- 3
You confirm
Verify all is good
Look over what the AI read and the donor it found. Fix anything in place, then confirm.
Joint checks
Donorly spots a joint check and keeps it with the right household.
- 4
Done
You're done
Each donor gets a receipt by email as soon as you confirm, with the check image on it.
Want to see this with your own checks, pages and members?
Book a walkthrough →Check scanning questions.
What does Donorly read from a check?+
Everything you'd otherwise type: the amount, check number, date, bank, and the donor's name and address. Donorly finds the donor too, and you confirm it all at a glance.
Should we use a phone or a computer?+
Whichever your team likes. Snap a photo on a phone or upload a scan from a computer.
A couple signed the check. Whose gift is it?+
Donorly spots a joint check and keeps the gift with the household, so it lands where it belongs.
Will this create duplicate donors?+
Donorly matches each check to the donor you already have, so your list stays clean.
Donors write our name differently. Can we still record the check?+
Yes. Tell Donorly the names donors use for you, like a short name or your old name, and it records checks written to any of them.
The donor has no email address. What happens to the receipt?+
Every gift is still recorded, and Donorly shows you which donors are missing an email, so every receipt can go out.
Does Donorly deposit the check?+
Your bank handles the deposit, as always. Donorly records the gift, updates your totals and sends the donor a receipt.
Keep reading
Donation and contribution receipts
Every gift gets its receipt by email, on its own, and you can see that it went.
→Donation receipt requirements
What the IRS expects a donation receipt to say, and when you must send one.
→Faith communities
Weekly offering checks in minutes, receipts for every family and pages in your congregation's languages.
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See it with your own checks, pages and members.
30 minutes, on your own work: your checks, your pages, your numbers. Ask us how anything works. During the beta, we move your data in for you at no cost.